When you think of the phrase “winter fundraising event,” what is the first thing that comes to your mind? Perhaps you may have some good memories: relaxing with colleagues and coworkers, enjoying a delicious dish or tasty beverage or an embarrassing moment that provides you and your team with enough laughs to last you until the next big event. If those memories sound like unachievable pipe dreams compared to your actual memories, then the event clearly did not have professional lighting and DJ services – which is why it would be in your best interest to keep reading.
Entertainment is a Key Factor
Two of the cornerstones of any major event are food and entertainment. When people show up to most events, these are two of the main factors they expect to receive. If you think of events you have attended or even hosted in the past that did not go well, perhaps a substantial number of complaints came from one of those two areas. By investing in professional lighting and DJ services for your event, this would take care of half the battle. You can rest assured in knowing that your attendees will be entertained from the moment they enter the venue until the moment they prepare to leave.
You Must Have a Plan in Place
To make sure you get the most value from your investment in professional entertainment, you must have a strategic plan in place. Anyone can hire a professional DJ to handle the music at their event. However, what is your plan for the entertainment? Do you have an event agenda? Are there any parts of your program that specifically depend on it – such as presentations, performances, etc.? As you prepare for your event, you must take the time to prepare a strategic plan that your professional DJ can follow. Perhaps he or she will even be able to offer professional insight to improve the structure or efficiency of your agenda to ensure everything goes smoothly.
Do Not Overdo It, Focus on the Basics
It is very easy to overdo it when it comes to preparing, planning or pulling off a winter fundraising event. You should always remember that “less is more” and maintain realistic expectations through each stage of your planning process. It is highly recommended to first focus on the basic core needs of your event. What are the essential agenda items that you must cover well? Once you have your strategy worked out to cover those items, then you can work on adding the extras into the mix. It will also help you to prepare for the unexpected glitches that usually arise during any type of event – regardless of how well you may have planned it.
Trust in the Expertise of Your DJ
The last thing that you want to do after you have invested a part of your event budget in professional lighting and DJ services is to micromanage the DJ during the event. Most experienced DJs will work directly with you and your planning team before the event to work out all the details, review and revise your existing strategy and have a chance to answer your questions and address your concerns. However, during the event, you will have your hands full with making sure that the other key factors of your winter fundraising event are cared for successfully. The DJ will take the wheel and drive your entertainment along a smooth journey from start to finish. There is no need for you to be a “backseat driver.” Just enjoy the ride and make some memories that you and your guests will joyfully reflect on for years to come!